Secretary (Office Automation)
Company Name:
Department of Defense
United States Citizens Permanent Full Time
The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your States and your community!
Type of Appointment : This is a Career/Career-Conditional Appointment and does NOT require membership in a compatible military assignment in the Army or Air National Guard. This is a full-time, non-dual status, competitive, permanent position.
Veterans Information : Veterans' preference is not applicable to Technicians employed under Title 32 USC 709 (b).
Organizational Structure : This position is located within the Air National Guard in Jackson, MS. The purpose of this position is to serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Organization(s) serviced is subdivided into subordinate segments, which are supervised through one or more levels of supervision, or is of limited complexity where extensive responsibility exists for outside coordination. Participates intensively in the management of the office by applying good working knowledge of the program under control of the supervisor(s) and relieves the supervisor(s) of clerical and administrative support work.
U.S. Citizenship or Naturalized U.S. Citizenship Resume and supporting documents (See How to Apply) Direct Deposit is mandatory in this agency.
As a Secretary (Office Automation), you will:
Receive visitors and telephone calls;
Schedule appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisor''s workload and current issues of importance;
Prepare responses to requests for general information concerning the organization''s functions from source material;
Arrange for travel, arrange visit schedules, notify organizations and officials to be visited, make reservations, and submit travel vouchers and reports;
Utilize word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and non military correspondence, reports, summary sheets and staff studies, and statistical and tabular material.
To qualify for this position, you must have:
One year of specialized experience, equivalent to the GS-05 level in the Federal service. Experience may also have been obtained in the private sector, but must demonstrated comparable to the GS grade indicated. Specialized experience may have been demonstrated by performing duties such as: gathering and analyzing information; maintaining files and records; preparing responses to request for general information; receiving visitors and telephone calls; keeping the supervisor''s calendar; arranging conferences and meetings, etc.; reviewing outgoing correspondence for format, grammar, spelling, punctuation; making travel arrangements; etc.
AND
Be able to type at least 40 words per minute in a five minute sample with three or fewer errors.
Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing you experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.
_Part-time or unpaid
Experience:_ Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.
_Qualifications_ must be met by the closing date: You must meet all qualification and eligibility requirements by Thursday, May 29, 2014.
Condition of Employment:
This position meets the criteria of a Non-Dual Status Management Plan as follows: The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force.
Must be able to obtain a Government CAC.
Must currently hold or become immediately eligible to attain an ANACI or Secret Security Clearance.
Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are: Highly Qualified, Well Qualified and Qualified.
Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
All applicants'' qualifications will be evaluated on the following competencies (knowledge, skills, and abilities):
Administrative Support
Automation
Oral Communication
Written Communication
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on Thursday, May 29, 2014 to receive consideration.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, , select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
To apply for this position, you must provide a complete Application Package, which includes: 1. Resume
2. A complete Occupational Assessment Questionnaire
You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.
Faxing Applications or Supporting Documents:
If you completed the occupational questionnaire online and are unable to upload supporting document(s): 1. To fax your documents, you must use the following cover and provide the required information. The Vacancy ID is1091523
2. Fax your documents to .
If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) onThursday, May 29, 2014Thursday, May 29, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.
To complete the occupational questionnaire and submit via fax:
1. Click the following link to view and print the occupational questionnaireView Occupational Questionnaire
2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire .
3. Fax the completed 1203FX form along with any supporting documents to . Your 1203FX will serve as a cover page for your fax transmission.
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. After a review of your application and supporting documentation, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. To view the status of your application, log into your USAJOBS account, , select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. These links provide an overview of the benefits currently offered to Federal employees: or #icc.
The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be rated well-qualified by placing in the Highly Qualified or Best Qualified category for this vacancy. Additional information about ICTAP eligibility is on OPM''s Career Transition Resources website at .
Males born after 12/31/1959 must be registered or exempt from Selective Service ( /).Estimated Salary: $20 to $28 per hour based on qualifications.
Department of Defense
United States Citizens Permanent Full Time
The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your States and your community!
Type of Appointment : This is a Career/Career-Conditional Appointment and does NOT require membership in a compatible military assignment in the Army or Air National Guard. This is a full-time, non-dual status, competitive, permanent position.
Veterans Information : Veterans' preference is not applicable to Technicians employed under Title 32 USC 709 (b).
Organizational Structure : This position is located within the Air National Guard in Jackson, MS. The purpose of this position is to serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Organization(s) serviced is subdivided into subordinate segments, which are supervised through one or more levels of supervision, or is of limited complexity where extensive responsibility exists for outside coordination. Participates intensively in the management of the office by applying good working knowledge of the program under control of the supervisor(s) and relieves the supervisor(s) of clerical and administrative support work.
U.S. Citizenship or Naturalized U.S. Citizenship Resume and supporting documents (See How to Apply) Direct Deposit is mandatory in this agency.
As a Secretary (Office Automation), you will:
Receive visitors and telephone calls;
Schedule appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisor''s workload and current issues of importance;
Prepare responses to requests for general information concerning the organization''s functions from source material;
Arrange for travel, arrange visit schedules, notify organizations and officials to be visited, make reservations, and submit travel vouchers and reports;
Utilize word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and non military correspondence, reports, summary sheets and staff studies, and statistical and tabular material.
To qualify for this position, you must have:
One year of specialized experience, equivalent to the GS-05 level in the Federal service. Experience may also have been obtained in the private sector, but must demonstrated comparable to the GS grade indicated. Specialized experience may have been demonstrated by performing duties such as: gathering and analyzing information; maintaining files and records; preparing responses to request for general information; receiving visitors and telephone calls; keeping the supervisor''s calendar; arranging conferences and meetings, etc.; reviewing outgoing correspondence for format, grammar, spelling, punctuation; making travel arrangements; etc.
AND
Be able to type at least 40 words per minute in a five minute sample with three or fewer errors.
Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing you experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.
_Part-time or unpaid
Experience:_ Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment.
_Qualifications_ must be met by the closing date: You must meet all qualification and eligibility requirements by Thursday, May 29, 2014.
Condition of Employment:
This position meets the criteria of a Non-Dual Status Management Plan as follows: The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force.
Must be able to obtain a Government CAC.
Must currently hold or become immediately eligible to attain an ANACI or Secret Security Clearance.
Category Rating: Your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are: Highly Qualified, Well Qualified and Qualified.
Your rating will be based on both your entire application package as well as the responses to the assessment questionnaire. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.
All applicants'' qualifications will be evaluated on the following competencies (knowledge, skills, and abilities):
Administrative Support
Automation
Oral Communication
Written Communication
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on Thursday, May 29, 2014 to receive consideration.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, , select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
To apply for this position, you must provide a complete Application Package, which includes: 1. Resume
2. A complete Occupational Assessment Questionnaire
You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.
Faxing Applications or Supporting Documents:
If you completed the occupational questionnaire online and are unable to upload supporting document(s): 1. To fax your documents, you must use the following cover and provide the required information. The Vacancy ID is1091523
2. Fax your documents to .
If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) onThursday, May 29, 2014Thursday, May 29, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.
To complete the occupational questionnaire and submit via fax:
1. Click the following link to view and print the occupational questionnaireView Occupational Questionnaire
2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire .
3. Fax the completed 1203FX form along with any supporting documents to . Your 1203FX will serve as a cover page for your fax transmission.
Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. After a review of your application and supporting documentation, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. To view the status of your application, log into your USAJOBS account, , select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. These links provide an overview of the benefits currently offered to Federal employees: or #icc.
The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be rated well-qualified by placing in the Highly Qualified or Best Qualified category for this vacancy. Additional information about ICTAP eligibility is on OPM''s Career Transition Resources website at .
Males born after 12/31/1959 must be registered or exempt from Selective Service ( /).Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
