Program Support Assistant (OA)
Duties include but are not limited to:
- Performing a variety of administrative tasks. - Assists the Administrative Officer in coordinating the service's teaching program for fellows, residents, and students on their various rotations. - He/she will track and maintain files for positions requiring licensure insuring that files are current and completed. - Processes incoming and outgoing administrative materials such as policies, memoranda, employee counseling's, proficiencies, correspondence, work orders and various other reports and correspondence. - Screens all publications, directives, and periodicals. - Functions as a receptionist for the Office of the Chief, Surgical Service, greeting and referring staff as well as visitors. - Performs office automation duties, using a variety of software applications. - Arranges meetings, schedules appointments, coordinates meetings, and schedules conferences. - Obtains and monitors the use of services, supplies and equipment in the office. Work Schedule:
Administrative Hours, Monday through Friday, 8:
00am-4:
30pm; subject to change based Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant (OA)/PD8951A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/27/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. PROFICIENCY REQUIREMET:
Must be able to self-certify typing speed of 40 words per minute or more. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing a full range of administrative support to include tracking and following up on actions and composing and typing confidential correspondence, monitor and update policies based on supervisor guidance, and excellent customer service and communication skills. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. (TRANSCRIPT REQUIRED) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond successfully completed post-high school (TRANSCRIPT REQUIRED). You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationsFlexibilityOrganizational Performance AnalysisTechnical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Primarily sedentary work. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
- Performing a variety of administrative tasks. - Assists the Administrative Officer in coordinating the service's teaching program for fellows, residents, and students on their various rotations. - He/she will track and maintain files for positions requiring licensure insuring that files are current and completed. - Processes incoming and outgoing administrative materials such as policies, memoranda, employee counseling's, proficiencies, correspondence, work orders and various other reports and correspondence. - Screens all publications, directives, and periodicals. - Functions as a receptionist for the Office of the Chief, Surgical Service, greeting and referring staff as well as visitors. - Performs office automation duties, using a variety of software applications. - Arranges meetings, schedules appointments, coordinates meetings, and schedules conferences. - Obtains and monitors the use of services, supplies and equipment in the office. Work Schedule:
Administrative Hours, Monday through Friday, 8:
00am-4:
30pm; subject to change based Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Program Support Assistant (OA)/PD8951A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/27/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. PROFICIENCY REQUIREMET:
Must be able to self-certify typing speed of 40 words per minute or more. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
providing a full range of administrative support to include tracking and following up on actions and composing and typing confidential correspondence, monitor and update policies based on supervisor guidance, and excellent customer service and communication skills. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. (TRANSCRIPT REQUIRED) OR, Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond successfully completed post-high school (TRANSCRIPT REQUIRED). You will be rated on the following Competencies for this position:
Administration and ManagementCommunicationsFlexibilityOrganizational Performance AnalysisTechnical Documentation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Primarily sedentary work. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$34,916 to $45,393 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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