Administrative Support Assistant (OA)
The Administrative Support Assistant reports directly to the Service Chief thru the Administrator Officer. He/She will be working closely with the Administrator Officer on complex assignments. He/She will plan and carry out the work of the office and handles problems and deviations in accordance with established instructions, priories, policies, commitments, and program goals of the service and accepted secretarial practices. He/She will perform the following duties:
Provides clerical and administrative support to the Administrative Officer, Surgical Staff Residents, and Service Chief. Primary duties include serving as the primary clerical and administrative support for the administrative staff under the Administrator Officer. Assists the Administrative Officer and Service Chief with tracking and follow-up actions concerning compliance issues to include but not limited to delinquent consults and encounters. Ability to serve as fund control processor and purchase holder for the service; Will work closely with Logistic department on SEPG and EER equipment request. Incumbent will assist with annual inventory of property for the service. Prepares request for office supplies, equipment, reports, turn-ins, work orders, etc. Ability to support administrative duties ranging from general forms and correspondence to highly technical and confidential papers, to include, but not limited to, processing travel requests, typing committee minutes; support Administrative Officer and assuming responsibilities of the Secretary to the Chief of Service or Clerk -Office Automation when necessary. Responsible for preparing memos for renewal appointment prior to expire date to prevent delay in Physicians appointments. Assists with pre-employment for new hires and renewal appointment. Work closely with UMMC to ensure accurate and timely posting of VA and UMMC medical roster. Provide timekeeping support for the service Will working closely with UMMC with residency/fellowship pay. Tracks and maintains a file for Clinical providers regarding licensure, BLS and ACLS. All other duties assigned by supervisor and management. Work Schedule:
8:
00am - 4:
30pm Monday- Friday, Subject to change based upon the needs of agency. Compressed/Flexible:
Not available Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Support Assistant (OA)/PD086670 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/29/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Proficiency Requirement:
In addition to meeting the specialized experience requirements, applicants must show possession of the following skill:
typing 40 words per minute. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Provide the ability to solve problems and use critical thinking skills. Operates independently and be that go-to person that staff and clients seek out for help with questions or problems. Assist with managing the daily operations of office administrative functions; purchasing supplies and equipment; processing invoices/vouchers; updating and executing a program's budget; applying knowledge of personnel and human resource matters; financial management; utilizing data tracking or repository computer software; proficient with using computers, printers and other office equipment. You will be rated on the following Competencies for this position:
Computer SkillsProblem SolvingTechnical Credibility Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Some work may require walking to offices, hospitals, warehouses and similar areas for meetings and to conduct work. Work may also require walking and standing in conjunction with travel and attendance at meetings and conferences away from work site. Some incumbents may carry light items. The work does not require any special physical effort. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Provides clerical and administrative support to the Administrative Officer, Surgical Staff Residents, and Service Chief. Primary duties include serving as the primary clerical and administrative support for the administrative staff under the Administrator Officer. Assists the Administrative Officer and Service Chief with tracking and follow-up actions concerning compliance issues to include but not limited to delinquent consults and encounters. Ability to serve as fund control processor and purchase holder for the service; Will work closely with Logistic department on SEPG and EER equipment request. Incumbent will assist with annual inventory of property for the service. Prepares request for office supplies, equipment, reports, turn-ins, work orders, etc. Ability to support administrative duties ranging from general forms and correspondence to highly technical and confidential papers, to include, but not limited to, processing travel requests, typing committee minutes; support Administrative Officer and assuming responsibilities of the Secretary to the Chief of Service or Clerk -Office Automation when necessary. Responsible for preparing memos for renewal appointment prior to expire date to prevent delay in Physicians appointments. Assists with pre-employment for new hires and renewal appointment. Work closely with UMMC to ensure accurate and timely posting of VA and UMMC medical roster. Provide timekeeping support for the service Will working closely with UMMC with residency/fellowship pay. Tracks and maintains a file for Clinical providers regarding licensure, BLS and ACLS. All other duties assigned by supervisor and management. Work Schedule:
8:
00am - 4:
30pm Monday- Friday, Subject to change based upon the needs of agency. Compressed/Flexible:
Not available Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Support Assistant (OA)/PD086670 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/29/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Proficiency Requirement:
In addition to meeting the specialized experience requirements, applicants must show possession of the following skill:
typing 40 words per minute. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Provide the ability to solve problems and use critical thinking skills. Operates independently and be that go-to person that staff and clients seek out for help with questions or problems. Assist with managing the daily operations of office administrative functions; purchasing supplies and equipment; processing invoices/vouchers; updating and executing a program's budget; applying knowledge of personnel and human resource matters; financial management; utilizing data tracking or repository computer software; proficient with using computers, printers and other office equipment. You will be rated on the following Competencies for this position:
Computer SkillsProblem SolvingTechnical Credibility Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. Some work may require walking to offices, hospitals, warehouses and similar areas for meetings and to conduct work. Work may also require walking and standing in conjunction with travel and attendance at meetings and conferences away from work site. Some incumbents may carry light items. The work does not require any special physical effort. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$43,251 to $56,222 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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