Administrative Services Specialist
If selected for this position, you will join a well-respected team that is responsible for a variety of administrative support services. Typical work assignments will include:
Performing monthly reconciliations of government charge cards. Serving as liaison with vendors and contractors. Assisting staff with questions about travel regulations and preparing travel authorizations using electronic travel system. Making purchases and entering into contracts within delegated monetary authorization within governing regulations and guidelines via formal acquisition procedure or via government purchase card. Drafting final contract documents and representing the USAO with respect to contract inquiries. Administering a wide variety of administrative support activities, e.g., office moves, reorganizations, and communication systems changes. Coordinating with EOUSA on space management and office design projects. Responsibilities will increase and assignments will become more complex as your training and experience progress. GS-9:
To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below:
Specialized Experience, Education, OR a combination of Education and Experience. Specialized
Experience:
One full year of specialized experience equivalent to the GS-7 level. Examples of specialized experience include assisting or performing the following:
entering or tracking budgetary data; preparing a variety of reports concerning the status of funds, expenses or obligations; overseeing property inventory; overseeing the disposal or transfer of records; providing administrative support services in areas such as space management, purchasing supplies and equipment, reproduction services, travel, and expert witnesses/consultants. Education:
One of the following types of education in a related field (e.g., Business, Finance, etc.):
a Master's or equivalent graduate degree (such as an LL.B.); OR 2 full years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. Combining Education and
Experience:
Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year. GS-11:
To be eligible at the GS-11 level, you must meet at least ONE of the following conditions, as defined below:
Specialized Experience, Education, OR a combination of Education and Experience. Specialized
Experience:
One full year of specialized experience equivalent to the GS-9 level. Examples of specialized experience include formulating or executing an office budget; preparing a variety of reports concerning the status of funds, expenses or obligations; planning or procuring office equipment, supplies, and/or furniture; and projecting and analyzing space needs based on proposed initiatives, staff changes and technology improvements. Education:
One of the following types of education in a related field (e.g., Business, Finance, etc.):
Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. Combining Education and
Experience:
Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 2 full years. Must be able to obtain and retain at least a level 1 (one) Federal Acquisitions Certification in Contracting (FAC-C) as a federal contracting professional, FAC-C has specific training requirements with some courses online as well as classroom courses. To maintain a FAC-C, contract professionals are required to meet the continuous training requirement. To meet FAC-C requirements:
a 4 year course of study leading to a bachelor's degree with a major in any field. -OR- at least 24 semester hours in any combination of the following fields:
accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organizations and management. Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:
1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:
http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if:
1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Performing monthly reconciliations of government charge cards. Serving as liaison with vendors and contractors. Assisting staff with questions about travel regulations and preparing travel authorizations using electronic travel system. Making purchases and entering into contracts within delegated monetary authorization within governing regulations and guidelines via formal acquisition procedure or via government purchase card. Drafting final contract documents and representing the USAO with respect to contract inquiries. Administering a wide variety of administrative support activities, e.g., office moves, reorganizations, and communication systems changes. Coordinating with EOUSA on space management and office design projects. Responsibilities will increase and assignments will become more complex as your training and experience progress. GS-9:
To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below:
Specialized Experience, Education, OR a combination of Education and Experience. Specialized
Experience:
One full year of specialized experience equivalent to the GS-7 level. Examples of specialized experience include assisting or performing the following:
entering or tracking budgetary data; preparing a variety of reports concerning the status of funds, expenses or obligations; overseeing property inventory; overseeing the disposal or transfer of records; providing administrative support services in areas such as space management, purchasing supplies and equipment, reproduction services, travel, and expert witnesses/consultants. Education:
One of the following types of education in a related field (e.g., Business, Finance, etc.):
a Master's or equivalent graduate degree (such as an LL.B.); OR 2 full years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. Combining Education and
Experience:
Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year. GS-11:
To be eligible at the GS-11 level, you must meet at least ONE of the following conditions, as defined below:
Specialized Experience, Education, OR a combination of Education and Experience. Specialized
Experience:
One full year of specialized experience equivalent to the GS-9 level. Examples of specialized experience include formulating or executing an office budget; preparing a variety of reports concerning the status of funds, expenses or obligations; planning or procuring office equipment, supplies, and/or furniture; and projecting and analyzing space needs based on proposed initiatives, staff changes and technology improvements. Education:
One of the following types of education in a related field (e.g., Business, Finance, etc.):
Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. Combining Education and
Experience:
Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 2 full years. Must be able to obtain and retain at least a level 1 (one) Federal Acquisitions Certification in Contracting (FAC-C) as a federal contracting professional, FAC-C has specific training requirements with some courses online as well as classroom courses. To maintain a FAC-C, contract professionals are required to meet the continuous training requirement. To meet FAC-C requirements:
a 4 year course of study leading to a bachelor's degree with a major in any field. -OR- at least 24 semester hours in any combination of the following fields:
accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organizations and management. Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:
1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:
http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if:
1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$52,905 to $83,210 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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