Administrative Officer
Ensures internal control systems are in place to ensure accountability for resources, equipment, and other assets. Controls appropriate and timely obligation and authorization for all control points. Develops a proposed budgetary allocation for the CBOC with limitations set by management. Serves as Contracting Officer Representative (COR) and maintains COR training certification every two years. Plans and coordinates the operations for a successful Patient Aligned Care Team (PACT) model at the assigned CBOC. Tracks and assimilates data related to CBOC performance, utilizing databases. Monitors and assess patient satisfaction, performance improvement activities. Reviews SHEP scores and implements action plans for improvement in meeting and exceeding SHEP expectations. Plans, develops and executes a system for providing required reports. Conducts routine tracers to assure compliance. Tracks and trend tracer data. Manages an effective safety program in compliance with VA, TJC, and OSHA standards. Conducts/coordinates annual fire and disaster drills and maintains documentation. Completes reports as required following all disasters and adverse events. Acts to prevent adverse events and plans for disaster management. Serves as point of contact during any adverse events in the CBOC. Meets the needs of customer while supporting VA missions. Communicates and treats customers in courteous, tactful, and respectful manner. Provides customer with consistent information according to policies and procedures. Handles conflicts and problems in dealing with customer constructively and appropriately. Work Schedule:
Monday - Friday, 8:
00am - 4:
30pm Telework:
Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD84179A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Ensures internal control systems are in place to ensure accountability for resources, equipment, and other assets, plans ahead for equipment replacement and new equipment needs, controls appropriate and timely obligation and authorization for all control points involving assigned CBOC, develops a proposed budgetary allocation for the CBOC with limitations set by management, serves as Contracting Officer Representative (COR) and maintains COR training certification every two years, plans and coordinates the operations for a successful Patient Aligned Care Team (PACT), tracks and assimilates data related to CBOC performance and utilizing databases, monitors and assess patient satisfaction, performance improvement activities, reviews SHEP scores and implements action plans for improvement, plans and develops and executing a system for providing required reports, conducts routine tracers to assure compliance, tracks and trend tracer data, manages an effective safety program in compliance with VA, TJC, and OSHA standards, conducts/coordinates annual fire and disaster drills and maintains documentation, completes reports as required following all disaster and adverse events, acts to prevent adverse events and plans for disaster management, serves as point of contact during any adverse events in the CBOC, meets the needs of customers while supporting VA missions, communicates and treats customers in courteous, tactful, and respectful manner, provides customers with consistent information according to policies and procedures and handles conflict and problems in dealing with customer constructively and appropriately. OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related, that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR Combination:
Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and education beyond the first 2 full years of graduate level education to meet the total experience requirements. You will be rated on the following Competencies for this position:
AccountabilityContract AdministrationCustomer ServiceForward ThinkingInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
While the work is partially sedentary, there are demands for standing, walking to decentralize clinical locations, bending, and carrying small weighted objects. The work requires some travel to the G.V.(Sonny) Montgomery VA Medical Center. Travel may also occur for education purposes. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday - Friday, 8:
00am - 4:
30pm Telework:
Available Virtual:
This is not a virtual position. Position Description/PD#:
Administrative Officer/PD84179A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/10/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Ensures internal control systems are in place to ensure accountability for resources, equipment, and other assets, plans ahead for equipment replacement and new equipment needs, controls appropriate and timely obligation and authorization for all control points involving assigned CBOC, develops a proposed budgetary allocation for the CBOC with limitations set by management, serves as Contracting Officer Representative (COR) and maintains COR training certification every two years, plans and coordinates the operations for a successful Patient Aligned Care Team (PACT), tracks and assimilates data related to CBOC performance and utilizing databases, monitors and assess patient satisfaction, performance improvement activities, reviews SHEP scores and implements action plans for improvement, plans and develops and executing a system for providing required reports, conducts routine tracers to assure compliance, tracks and trend tracer data, manages an effective safety program in compliance with VA, TJC, and OSHA standards, conducts/coordinates annual fire and disaster drills and maintains documentation, completes reports as required following all disaster and adverse events, acts to prevent adverse events and plans for disaster management, serves as point of contact during any adverse events in the CBOC, meets the needs of customers while supporting VA missions, communicates and treats customers in courteous, tactful, and respectful manner, provides customers with consistent information according to policies and procedures and handles conflict and problems in dealing with customer constructively and appropriately. OR Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related, that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR Combination:
Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and education beyond the first 2 full years of graduate level education to meet the total experience requirements. You will be rated on the following Competencies for this position:
AccountabilityContract AdministrationCustomer ServiceForward ThinkingInformation Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
While the work is partially sedentary, there are demands for standing, walking to decentralize clinical locations, bending, and carrying small weighted objects. The work requires some travel to the G.V.(Sonny) Montgomery VA Medical Center. Travel may also occur for education purposes. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0341 Administrative Officer - Salary Range:
$64,009 to $83,210 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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